Administrative Aide I, II, & III
Job Description
Job Description
All administrative aid positions involve providing general administrative support to an academic or administrative unit. Duties include but are not limited to:
- Ensuring compliance with established policies and procedures regarding office services, College protocols, and administrative requirements.
- Answering phones, opening and routing mail, creating correspondence, flyers, letters syllabi, tests, and/or reports, proofing and editing documents.
- Acting as the initial point of contact for office, directing calls and walk-ins to appropriate staff or departments.
- Managing and maintaining schedules and calendars.
- Ordering and maintaining supplies through various vendors.
- Hiring, training, and supervising student assistants.
- Maintains manual and/or automated financial, accounting, personnel, and other administrative and management files and records and ensuring confidentiality where appropriate.
- Attending meetings, taking notes and distributing information as appropriate.
- Performing calculations and data entry.
- Managing web page(s) for the academic or administrative area.
- Other duties as assigned.
- Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.
Minimum Required Qualifications:
- High school diploma or GED.
- At least five years of progressively responsible experience providing office administrative support involving customer service.
- Experience using Microsoft Office Suite.
- Appropriate use of spelling, grammar, writing styles and formats.
- Ability to perform basic mathematical computations.
- Ability to organize work and timely perform assignments.
Our Current Openings As of 1/21/2025 are:
- Administrative Aide II -Germantown Campus - Biology, Biotechnology, Chemistry Department
- Administrative Aide III - Central Services, Rockville - Facilities, Central Administration
- Administrative Aide II - Takoma Park/Silver Spring (TP/SS) Campus - Mathematics and Statistics Department
Process:
- Submit your application with a current resume.
- You will be sent an email link to access and complete a skills assessment.
- Should you be identified as a good fit for an open position, you will be contacted by a member of the recruitment team. Your application will be submitted to a hiring manager once you have confirmed your interest in the open position.
As a condition of employment, the following are required at the time of hire:
Successful completion of a background check and degree verification (if applicable).
For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
Participation in a retirement plan. If you are retired from the Maryland State System, you may not enroll in either the pension, or optional retirement plan, per state law.
Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.
For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.
As a condition of employment, the following are required at the time of hire:
Successful completion of a background check and degree verification (if applicable).
Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law.
Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.
If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or HRSTM@montgomerycollege.edu. We require at least two weeks advance notice to enable us to provide the requested accommodation.
Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.
Montgomery College is a tobacco-free and smoke-free workplace.
Closing Date
Tuesday, January 28, 2025*Please mention you saw this ad on AllDiverse.*
