Job Description

Job Title Administrative Assistant III

FLSA Status Salaried Non Exempt

Posted Salary Range Commensurate with experience.

Employment Status Full Time

Department Finance & Administration Department

Job Summary

The incumbent assists the department/unit supervisor with administrative activities and coordinates various administrative processes and projects. He/she is the primary or lead departmental administrative support position and has primary responsibility for a wide variety of complex and difficult processes associated with work unique to the department.

 

Knowledge Skills and Abilities

Knowledgeable of personnel principles and office management practices

Knowledgeable of database applications, web content management, and administrative business systems

Grounding in results achievement and strong customer focus

Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels

Ability to work effectively without direct or ongoing supervision

Ability to maintain departmental financial records and accounts and prepare financial reports as required

Excellent time management skills

Sound problem solving skills

 

Essential Job Functions

• Serves as administrative assistant to the Vice President, FASO/CFO, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
• Performs complex technical assignments or program responsibility
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
• Supports administrative business functions by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files and records.
• Organizes, coordinates, plans, and conducts departmental events
• Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
• Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
• Trains, assigns work, and reviews the work of full and part-time employees and student workers

Qualifications

Bachelor’s degree in office administration or related field

Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas No

Sedentary Work - Exerting 10 pounds Occasionally

Light Work - Exerting up to 20 pounds Occasionally

Medium Work - Exerting 20-50 pounds Occasionally

Heavy Work - Exerting 50-100 pounds Not Required

Very Heavy Work - Exerting in excess of 100 pounds Not Required

Travel Not Required

Extended Work Hours Not Required

Posting Detail Information

Posting Number S1105

Number of Vacancies 1

Location Lorman

Position End Date (if temporary)

Open Date 03/11/2025

Close Date

Open Until Filled Yes

EEO Statement

Alcorn State University

 

Equal Employment Opportunity and Notice of Non-Discrimination

Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

 

Advertising Summary Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

 

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Unofficial Transcripts

Letter of Recommendation (Professional)

Letter of Recommendation (Personal)

Letter of Recommendation (Professional or Personal)

Optional Documents

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