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Director of Post-Award Services

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East Carolina University
Location: Greenville, South Carolina
Category: Admin-Other Administrative Positions
Posting Date: 07/21/2023
Application Deadline: Open until filled

Job Description

Posting Details
Position Information

Job Title	Director of Post-Award Services
Position Number	500428
Vacancy Open to	All Candidates
Department	AAH REDE Office of Research Admin
Department Homepage	https://rede.ecu.edu/ora/
Advertising Department	RESEARCH, ECONOMIC DEVELOPMENT AND ENGAGEMENT
Division	Academic Affairs
Classification Title	Director-Professional (Other)
Working Title	Director of Post-Award Services
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$88,748 - $110,000
Position Location (City)	Greenville
Position Type	Non-Faculty
Job Category	Non-Faculty Instructional & Research
Organizational Unit Overview	The Office of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration and contract negotiations across ECU and leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development and community engagement. The office directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Community Engagement & Research, Office of Continuing and Professional Education, Office of Human Subjects Protections, Office of Innovation & New Ventures, Office of National Security & Industry Initiatives, Office of Licensing & Commercialization, Office of Postdoctoral Affairs, Office of Research Administration, Office of Research Development, Office of Research Integrity & Compliance, Office of Undergraduate Research, and the Institutional Animal Care & Use Committee.
Job Duties	Under the direction of the Assistant Vice Chancellor for Research Administration and Compliance (AVC) in the Office of Research, Economic Development and Engagement (REDE), the Director for Post-Award Services is responsible for strategic management and oversight of financial administration of all federal, state, local, non-profit, and industry-sponsored grant and contract awards to East Carolina University within ECU’s combined pre- and post-award central office of research administration (ORA). The Director leads a staff of twelve professionals to ensure a seamless, efficient, and transparent post-award research administration infrastructure that supports the research mission of the University. Direct reports are four grant and contracts managers and a billing and revenue manager. The Director works collaboratively with ORA’s sponsored programs office (pre-award) as well as the office of research integrity and compliance (IRB, IACUC, COI, export control, etc.) to ensure the use of best practices in the management of sponsored projects, compliance with governmental and internal regulations and standard operating procedures, and appropriate stewardship of sponsored project funds. He/she also works collaboratively with the business compliance and research analytics team lead to ensure harmonization of data management with business processes and workflow. The Director serves as the delegated Authorized Organizational Representative (AOR) in the absence of the AVC. This position performs the following duties: Leadership – 25% Serve as a member of the ORA leadership team. Participate in strategic planning activities of ORA and REDE Represent the Office of Research Administration on internal, office and university committees and tasks force at the request of the AVC. Foster and perpetuate a research administration culture of customer service, capability, empowerment, and success that is distinguished by high quality proactive oversight. Interact as necessary with collaboration organizations, external sponsors, auditors, higher-level University officials, other campus units, associate deans for research, department heads, business officers and research administrators in academic units on matters relating to sponsored research administration. Expertise and Compliance – 25% Maintain in-depth knowledge of external sponsor regulations Act as a liaison between ORA and assistant deans for research, college level research administration hubs, departmental administrators, and faculty investigators to interpret and communicate policies and procedures or specific agreement terms for institutional implementation. Stay abreast of current federal regulations and pending revisions, the Federal Acquisition Regulations, Code of Federal Regulations, cost accounting standards, North Carolina laws, and University of North Carolina System policies and reporting requirements to ensure continued compliance. Provide subject matter expertise to ORA staff, associate deans for research, college-level research administration personnel and departmental administrators, and faculty investigators Supervision – 25% Manage day-to-day post-award functions in the areas of award administration and financial management, effort reporting, billing and revenue management, and project close-out. Provide effective supervision of assigned staff including position description development/management, hiring, mentoring/supervising, and corrective action when necessary; ensuring appropriate training and professional development; workload assignment; performance planning and appraisal; and salary administration. Recommend personnel actions to the AVC and provide supporting documentation for such actions as required by Human Resources. Education and Training – 20% Monitor operational performance of reporting units. Drive continuous improvements for quality and effectiveness of central research administration services. Track issues, make recommendations, and collaborate with the AVC to formulate resolutions to problems. Revise operating procedures and internal business processes to address problems and accommodate changes in the regulatory environment and growth in the sponsored programs portfolio. In collaboration with the Director of Pre-Award and the AVC, develop/modify internal systems, processes, workflows, and reports to promote operational efficiency integrity. Miscellaneous – 5% Perform special projects and other duties assigned by supervisor, including but not limited to assisting Post-Award professionals in the areas of compliance, information dissemination, and back-up of the other Post-Award team members in their absence. Contingent upon availability of funds.
Minimum Education/Experience	Relevant post-Baccalaureate degree with 5 years of progressively responsible experience in post-award management and/or administration of externally sponsored activity. At least 3 years of supervisory experience. For candidates demonstrating comparable experience and professional-level background in research administration, a relevant undergraduate degree and 7 or more years of relevant experience may be substituted for experience and education substitution. Knowledge of key compliance requirements as contained in 2 CFR 200 (Uniform Guidance). Knowledge of priorities, procedures, and the policies of key federal funding agencies such as NIH, NSF, NASA, DOE, and DOD. Familiarity with other funding sources such as foundations and industry.
License or Certification Required by Statute or Regulation	N/A
Preferred Experience, Skills, Training/Education	- Certified Financial Research Administrator (CFRA) or Certified Research Administrator (CRA). If no CFRA or CRA, then prefer candidates who can obtain either certification within 12 months of employment. - At least 7 years of experience in Post-Award management and/or administration. - Supervisory experience in grants and contracts strongly preferred. - Experience in a university setting. - Experience in an academic health center or school of medicine. - Excellent communication and interpersonal skills. - Extensive knowledge of federal and state regulations and specific sponsor guidelines and sponsored project-related regulatory compliance requirements, including research ethics, export control, data security, and access, etc. -Ability to read, understand, interpret, and apply governmental and university regulations/policies to a variety of situations when making complex decisions. - Advanced experience in using enterprise financial systems; Ellucian Banner experience is strongly preferred. - Experience in use of internal proposal/award tracking systems; experience with InfoEd preferred. - Extensive experience in accounting and financial management of sponsored projects including clinical trials. - Extensive experience with clinical trials including experience in determining study status under Medicare coverage rules and in identifying services as non-covered research only, routine care, investigational items and services along with their associated costs; experience validating clinical trial financials; and experience with interpretation and application of the Medicare National Coverage Decisions (NCD) and local coverage decisions (LCD) for routine costs in clinical trials. - Ability to work with minimal supervision and exercise independent judgment and discretion in all facets of the position. - Ability to work individually or within a team and to think creatively and provide sound advice. - Ability to independently manage multiple priorities with multiple deadlines in a dynamic environment while remaining service oriented. - Ability to effectively manage change.
Special Instructions to Applicant	East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online. 2-3 original letters of reference are required for employment. Please be aware that if selected as a candidate of choice, an automatic e-mail will be sent to the individuals entered by the applicant in the References section in the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement. Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to Applicant	In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date	07/20/2023
Open Until Filled	No
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.	08/10/2023
Initial Screening Begins	08/04/2023
Rank Level
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/63948
AA/EOE	East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu .
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information	If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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